Research and Grad Officer

Department: CBS-Office of the Associate Dean of Research and Graduate Studies
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

Temporary full-time from 10/06/2025 to 12/24/2026 
Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com)

General Purpose

With 100 faculty, approximately $25 million in annual research funding, more than 4,000 undergraduates, and over 400 graduate students, the College of Biological Science (CBS) is positioned to be a significant part of the University of Guelph’s path forward.  Reporting to the Manager, Research and Graduate Studies, the Research and Graduate Officer is responsible for enhancing the excellence of the College’s graduate training and research enterprise. 

Duties and Responsibilities

The position primarily supports graduate programming and services within CBS.  A key responsibility of the role is facilitating program quality review processes and leading the development of new graduate programs; this involves conducting background research, collecting and analyzing data, drafting content, and liaising with diverse groups of stakeholders.

The incumbent also manages college-level graduate awards procedures and recruitment activities, provides guidance to students in preparing competitive scholarship applications, and leads initiatives aimed at enhancing the graduate student experience. These initiatives include organizing professional skills development opportunities such as workshops, seminars, symposia, and mentoring programs. The incumbent is a key point of contact for advising students, faculty and staff on graduate funding questions and promoting funding opportunities. 

Additional duties include supporting the growth and success of the College’s sponsored research programs by reviewing and editing research proposals and faculty award nominations, and assisting with budget development for large grants.  The incumbent also tracks key research metrics in the College and prepares an annual research report, and contributes to other research communication activities (e.g., research highlights, website content) and special projects as required.    

Requirements

Requirements of the position include:

• Undergraduate degree in a STEM discipline. Master's degree is preferred.
• A minimum of 3 years related experience, or an equivalent combination of education and experience.
• Knowledge of the graduate program landscape and strategies to enhance effectiveness in student programming and professional development.
• Excellent writing and editing skills, including the ability to distill complex scientific information into plain language.
• Experience in researching and writing reports and proposals, and analyzing relevant data.
• Demonstrated project management skills.
• Ability to work proactively and reactively to meet tight timelines.
• Computer literate (Microsoft Office suite essential; Qualtrics, Drupal and Campus Press are desirable).
• Client-service oriented.
• Highly developed interpersonal skills.
• Compliance with confidentiality requirements.

Employee Type: Regular 
Position Number: 10158061 
Classification: P&M FT- Band 03    
Professional/Managerial Salary Bands 
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:  09/02/2025  
Closing Date:  09/16/2025