Intercollegiate Administrative Coordinator

Department: Athletics
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com)

General Purpose

Consistently ranked as one of the best comprehensive universities in Canada, the University of Guelph is committed to the development of the whole student.  Intercollegiate programs within the department of Athletics play a valuable role in supporting this mission.  These programs provide student-athletes with important experiential learning opportunities that prepare them for life and for future employment while in pursuit of excellence.  The University has a nationally ranked intercollegiate program covering excellence in 30 sports, representing one of the top 3 largest in Ontario and top 7 in Canada.

If you are a strong and passionate leader who has proven experience in providing exemplary leadership to and supporting student athletes, coaches, and sport administration, this may be the perfect opportunity for you! The successful candidate for this role will coordinate programming and work within a team of knowledgeable, dynamic, energetic, and engaged staff.  As a member of the Intercollegiate Leadership Team, the Intercollegiate Coordinator contributes to the overall management and operations of the Department of Athletics. 

Duties and Responsibilities

Reporting to the Associate Director of Intercollegiate, the Intercollegiate Coordinator will provide support, service, leadership, and guidance to the student athletes and coaches for Gryphon ‘OUA Varsity’ teams. The Intercollegiate Coordinator will manage and oversee multiple facets of OUA Varsity administrative and compliance operations, including student athlete registration, compliance to sport governing bodies, adherence to internal and external policies and procedures, support of intercollegiate business activities including but not limited to team budget management, expense claims, equipment and apparel ordering, cheque requisitions, purchase card oversight and administration, scheduling, facility booking, and they will support annual student athlete and coach education, training, and program evaluation. The Intercollegiate Coordinator is responsible for coordinating the hosting of OUA Varsity events and championships where required.

The Intercollegiate Coordinator is also responsible for coordinating scheduling for all Intercollegiate teams, including all OUA league, exhibition, training camp, and practice scheduling, liaising with Gryphon facility staff. He/she is also responsible for the management of all Intercollegiate team travel including the booking and confirmation for each intercollegiate team’s transportation to events and travel advances. This requires liaising with Uof G’s travel partners (i.e. Bus Charter, Travel Agency, Rental Car, Hotel, Food and Beverage partners)

The Intercollegiate Coordinator is also responsible for the organization and coordination of all internal (Athletic Banquet and HOF nomination and selection processes) and external (OUA and U Sports awards) and will assist in the coordination and delivery of the annual Intercollegiate Athletic Awards Banquet and bi-annual Hall of Fame Dinner.

In this role, the Intercollegiate Administrative Assistant must value diversity of experiences and perspectives and they will play a significant role in supporting and enhancing Safe Sport, Indigenization, Equity, Diversity, Inclusion and community building efforts, actions, and initiatives.

Requirements

• Two (2) year community college diploma. A graduate degree is considered a strong asset;
• Two (2) years experience in similar administrative position, including focus on customer service and developing relationships with suppliers of goods and services
• Experience working in a provincial, national or university sport organization
• Excellent leadership skills and demonstrated experience successfully leading and developing high performing teams and programs; 
• Strong organizational skills;
• Student athlete centered philosophy;
• Works well within a dynamic and demanding environment;
• Strong computer skills including proficiency with Microsoft Office Applications;
• Strong communication, listening, problem solving and conflict resolution skills;
• Ability to work independently and effectively to meet established deadlines.

This is a demanding position that requires attendance at frequent evening and weekend events to fulfill program requirements.

Employee Type: Regular 
Position Number: 10922467 
Classification: USW, Local 4120 Salary: Band 5  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/11/2025  
Closing Date: 07/18/2025