Instructional Support Coordinator

Department: Chemistry
Position covered by the Collective Agreement with USW Local 4120

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General Purpose

The Department of Chemistry is a central academic unit within the College of Computational, Mathematical, and Physical Sciences and currently consists of 18 faculty members, 15 regular full-time staff, several temporary/contract staff, and over 60 graduate students. We also work with ~6000 undergraduate students each year and provide a wide range of services to support these activities.

Duties and Responsibilities

Reporting to the Administrative Officer, the Instructional Support Coordinator will be vital to the day-to-day operation of the department in the delivery of academic services knowledgeably, efficiently, and accurately to faculty, students, and staff. This role will provide direct administrative support through all aspects of an academic cycle -- such as supporting the Deputy Chair in the development of the teaching plan, scheduling exams and courses using the DCU platform, submitting final grades, and coordinating TA support. The incumbent will be involved in all aspects of administering courses offered by the Department of Chemistry, updating and publishing relevant course outlines using Courseleaf SYL and CIM platform, thereby supporting learning for over 50% of the university's undergraduate population.

The Instructional Support Coordinator will be a key resource in the development of the department's Teaching Plan as well as during the hiring process for over 100 TA and 10 sessional lecturer positions annually. The incumbent will be required to have an excellent understanding of HR policies and Collective Agreements, particularly UGFA, CUPE 3913, and USW 4120 Unit A, to provide advice to the Department Chair and Deputy Chair and to prepare required documentation. In consultation with instructors and lab coordinators, the Instructional Support Coordinator will determine TA support needs, pose CUPE positions for TAs and sessional lecturers, collect and sort applications, and participate in relevant hiring committees, providing expert advice regarding hiring procedures and regulations.

The Instructional Support Coordinator is responsible for assisting with the recruitment and hiring of undergraduate research assistants by posting positions on the Experiential Learning Hiring Hub. They also manage the collection, filing, and monitoring of volunteer documentation to ensure all individuals have completed the required health and safety training.

Requirements

• Undergraduate degree, plus a one to two years of related work experience in an academic or university environment, or an equivalent combination of education and experience. 
• Proficient knowledge of the DCU scheduling platform, and Courseleaf SYL-CIM course outline platforms required for this position
• A strong working knowledge of University of Guelph policies and procedures, College Agreements, particularly CUPE 3913, UGFA, and USW 4120 Unit A would be considered an asset.
• Experience with university academic regulations and software (Colleague, ClassList, CourseLink, Gryphons at Work) would be considered an asset.
• The ideal candidate will possess skills in the areas of organization, communication, and highly-developed interpersonal skills.
•  Candidate should demonstrate professional judgement, tact, diplomacy and the ability to work both pro-actively and re-actively under tight time-frames and competing priorities.
• Candidate must have intermediate level skills in MS Word, Excel, Adobe Acrobat, Office 365, and Teams.

Employee Type: Regular 
Position Number: 10913154 
Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08/22/2025  
Closing Date: 08/29/2025