Graduate Program Specialist - REPOST

Department: CEPS-Office of the Dean
Position covered by the Collective Agreement with USW Local 4120
 

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General Purpose

The College of Engineering and Physical Sciences (CEPS) at the University of Guelph is seeking a dedicated and organized Graduate Program Specialist to join our centralized team in the Dean’s Office. This role is essential for supporting course-based master's program students (MDS, MCTI, MCLC) and ensuring the smooth day-to-day administrative operation of the graduate programs. The successful candidate will ensure excellent client service for all in-course students in these programs and work closely with the graduate admissions specialists, graduate coordinators and graduate program assistant staff members from each of the academic units within CEPS.

Duties and Responsibilities

• Graduate Program Support including:
  • Act as a point of contact for newly accepted students, assisting with general questions and coordinating activities related to incoming graduate students.
  • Organize, process, and track all activities relating to degree requirements, including maintaining accurate records and managing funding reports.
  • Schedule and communicate the results of seminars, course requirements, industry projects, and graduation recommendations.
  • Process final grades and ensure students meet their course requirements.
  • Provide and maintain documentation, including course outlines, schedules, and evaluations.
• Other Administrative Support including:
  • Assist with student recruitment on an overflow basis, responding to program inquiries and maintaining accurate application information.
  • Provide backup support to other staff during absences and assist with event planning and coordination.
  • Maintain supplies and track inventory related to CBM programs.
  • Other duties as assigned

Requirements

• 2 year Community College diploma in business administration or related field. 3 year or bachelors degree preferred.
• Minimum of 1 year of previous related experience.
• Strong computer skills, including proficiency in databases, spreadsheets, and word processing software.
• Excellent organizational skills and time management skills.
• Ability to multi-task and work with frequent interruptions.
• Customer service skills for working with students and faculty.
• High level of discretion, tact, and judgment in dealing with confidential matters.

Preferred Qualifications

• Knowledge of university policies and procedures related to graduate programs.
• Knowledge of financial services and awards.

Employee Type: Regular 
Position Number: 10913611 
Classification: USW, Local 4120 Salary: Band 4  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 12/11/2024  
Closing Date: 12/18/2024