Administrative Officer

Department: Government Relations and Community Engagement
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 

 SuccessFactors: Career Opportunities (sapsf.com) 

General Purpose

The Office of Government Relations and Community Engagement (GRCE) is the University's primary liaison with government and community stakeholders and works to advance the University’s priorities. GRCE provides guidance and advice to campus partners on government advocacy and public policy matters, and identifies funding, policy and legislative opportunities that further the strategic direction of the University.

We are seeking an Administrative Officer to support the Office of GRCE. This role will provide senior level financial and administrative support to the AVP GRCE and the unit, and supports the management of relationships with government, community, and University stakeholders. You will work on the development of reports, policy briefs and submissions to internal and external stakeholders and support the broader GRCE team on key priorities.

This role is a key strategic advisor to the AVP, working alongside them with creativity and initiative when resolving problems. As part of a small and dynamic team, you will leverage your strong interpersonal skills to work with a diverse group of students, faculty and staff within the University, supporting an institutional approach to government and community engagement. The role requires occasional travel and may require work outside of regular hours of business.   

Duties and Responsibilitites

• Provides strategic and operational support to the AVP GRCE to increase capacity of the AVP and the department. This includes but is not limited to administrative support, managing the coordination and development of briefing materials and leading strategic initiatives.
• Acts as the first point of contact for stakeholders seeking the advice and participation of the AVP GRCE. This includes elected government officials, their staff, community leaders and members of the University Community.
• Provides overall leadership for the administrative day-to-day operations of the unit and implements, updates, and streamlines procedures and process in support of departmental goals.
• Supports the broader GRCE team on departmental projects, initiatives and events.
• Forecasts year-end financial results for the departmental budget and ensure forecasted targets are met.
• Monitors expenditures throughout the year, analyzes variances and recommends corrective actions where appropriate to ensure budget compliance.

Requirements

• Undergraduate Degree with a combination of four years of progressive experience in academic, government or community-based institutions, supporting senior level executives.
• Strong communication skills and ability to interact positively and effectively with internal and external stakeholders.
• Demonstrated experience preparing budget analysis, proposals, and presentations.
• Team player with the ability to work independently and manage multiple projects.
• Working knowledge of the post-secondary environment and government decision making process. 
• Proven leadership, initiative, determination and creativity in solving problems.
• Ability to gather, synthesize, evaluate, and communicate information from a variety of sources.

Employee Type: Regular 
Position Number: 10918344 
Classification: P&M FT- Band 03    
Professional/Managerial Salary Bands 
 

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:   09/27/2024  
Closing Date:  10/04/2024