Administrative Officer, School of Computer Science

Department: School of Computer Science
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
 Career Opportunities (sapsf.com) 

General Purpose
The School of Computer Science is seeking a collaborative, forward-thinking Administrative Officer to play a key leadership role in a dynamic and growing academic unit. 

Reporting to the Director, Business Operations, and working in close partnership with the Director of the School, the Administrative Officer provides leadership across human resources, finance and administrative operations. The role oversees the School’s administrative team, supports planning and decision-making, and helps ensure services are delivered effectively and in alignment with University policies, collective agreements, and established procedures. 

This role is ideal for a strong people leader and operations professional who enjoys building effective teams, improving processes, and contributing to a collaborative academic community.

Duties and Responsibilities

People Leadership & HR Management

• Team Leadership: Supervise, coach, and mentor the School’s administrative staff, managing workloads, performance, and professional development.
• HR Operations: As the School's primary administrator for Gryphons at Work (HRMS) oversee recruitment, onboarding, contract administration, and position updates. 
• Practical HR Advisory: Act as the go-to operational resource for the School, providing clear, practical guidance on HR policies, contract management, and the day-to-day interpretation of collective agreements.

Operational Excellence & Process Management

• Academic Support: Coordinate critical processes supporting academic operations including, tenure and promotion, workload documentation, committees and governance activities.
• Continuous Improvement: Identify bottlenecks and modernize administrative procedures to enhance service delivery and efficiency.
• Facilities & Safety: Oversee School space, facilities, and safety operations in close coordination with the dean’s office and central service units.
• Project & Strategic Liaison: Support operational planning and special initiatives while serving as the primary link between the School, College, and central administrative units.

Financial Stewardship & Research Oversight

• Budget Coordination: Monitor and forecast the School’s operating budget, analyzing financial trends and risks to support strategic decision-making.
• Expenditure Control: Approve routine expenditures and ensure strict compliance with institutional financial frameworks.
• Research Administration: Coordinate administrative and compliance workflows for research and trust accounts, supporting faculty funding success.

Requirements

• Education and Experience: Undergraduate degree in Business Administration, Human Resources, or a closely related field combined with at least four years related work experience, or an equivalent combination of education and experience.
• Leadership Experience: Proven track record of progressive people leadership and staff supervision in a complex organizational environment.
• Operational Savvy: Strong background managing transactional HR workflows (contracts, compensation, leaves) and budget monitoring.
• Core Skills: Exceptional problem-solving abilities, excellent communication and interpersonal skills, high emotional intelligence, and the diplomacy required to balance competing priorities under strict confidentiality. Ability to build strong relationships and work as part of a team.

Preferred Qualifications

• Professional HR designation (CHRP or CHRL).
• Experience navigating a unionized environment or broader public sector/higher education setting.
• Familiarity with institutional enterprise software and academic governance frameworks.
• Experience leading change management or process improvement projects.

Employee Type: Regular 
Position Number: 10289060 
Classification: P&M FT- Band 04    
Professional/Managerial Salary Bands 
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:  06/03/2026  
Closing Date:  06/17/2026