Accounts Clerk

Department: Administration
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

General Purpose

The School of Continuing Studies at the University of Guelph delivers and supports a range of in-demand and on-trend non-degree programming to serve the current and emerging needs of our internal and external communities, industries and partners.  Through our programs and services, we share the expertise of the University of Guelph beyond the university’s boundaries to help build healthy, thriving and sustainable communities in the rapidly evolving context of our region. We are a revenue generating business unit within the university.

Duties and Responsibilities

The Accounts Clerk – Accounts Receivable (AC-AR) reports to the Manager, Finance, Data and Administration (MFDA) and is responsible for overseeing revenues related to SCS enrollments. This includes receiving, processing, balancing and remitting tuition revenue payments (Cash, Visa, Master Card, Debit, Invoice and Tuition Waiver). Student registration and payment information are captured in the Student Registration/Information System (Destiny) and a wide variety of reports are generated from this information. The  AC-AR supports the accurate entry of 3,000 accounting transactions for across the School. Financial management decisions are based on this information and therefore, timely and accurate processing of this information is crucial. The  AC-AR must understand and adhere to established financial controls and policies. The AC-AR serves as back-up to the Accounts Payable Clerk, covering urgent transactions when the Accounts Payable Clerk is on vacation or on leave. As an important member of the Finance, Data and Administration Team, the AC-AR must employ and support the principles of collaboration, service excellence and continuous improvement. The AC-AR provides Accounts Receivable and administration related support and information to various SCS Staff Members including the Managers, Program Development, Program Logistics Coordinators, and the Learner Services Team. 

Requirements

The University recognizes that no one candidate will possess all skills in equal measure, but the following will be used to evaluate candidates:

• A 3-year college diploma in a related field
• At least 1 year of accounting/bookkeeping experience
• Experience in a higher education setting is an asset
• Intermediate accounting skills
• Knowledge of standard accounting policies and procedures
• Ability to work with large amounts of data efficiently and effectively
• Strong oral and written communication
• Proven problem solving skills
• Strong public relations and customer services skills
• Tact and diplomacy
• Experience working with general office software applications including Microsoft Word, Excel and Outlook
• Previous experience with a student information system (e.g., Colleague or Destiny One) is an asset

Employee Type: Regular 
Position Number: 10056017 
Classification: USW, Local 4120 Salary: Band 3  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 12/16/2025  
Closing Date: 12/23/2025