Academic and Project Assistant

Department: Management
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 06/30/2025 to 05/29/2026 
Temporary Absence of the Regular Incumbent 

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com)

General Purpose

Reporting to the Administrative Assistant in the Department of Management (DoM), the incumbent is responsible for providing departmental, operational, and academic support directly related to the operations of the Department. The Department of Management (DoM) is a large academic unit in the Gordon S. Lang School of Business and Economics with 34 faculty members, approximately 1,500 undergraduate students and 100 graduate students.

Duties and Responsibilities

The Academic and Project Assistant provides administrative and academic support to the Department, including human resources and financial operations, and is responsible for both internal and external department communication, including website maintenance, digital and social media management, as well as department awards, events, projects, and marketing.

In addition, the Academic and Project Assistant provides support to a variety of departmental committees including recording minutes of meetings as well as back-up support for other staff as required.

Requirements

• One (1) year Community College diploma coupled with at least one (1) year of related experience i.e. working within an academic department, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office software is essential as well as familiarity with Acrobat Pro, FRS, ECS, Drupal, UNIWEB, Courselink and similar University programs and services is strongly preferred.
• Strong, clear, and concise writing and oral communication skills are required.
• Strong record-keeping skills are a must.
• Candidates must demonstrate strong organizational, prioritization, and multitasking abilities, with a proven capacity to manage time-sensitive tasks accurately in a fast-paced, dynamic environment with frequent interruptions.
• The successful candidate must be dependable and able to function equally well independently or as a member of a team. 
• The Academic and Project Assistant must respect and maintain strict confidentiality, be congenial, tactful and diplomatic.

Employee Type: Regular 
Position Number: 10190036 
Classification: USW, Local 4120 Salary: Band 3  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 06/16/2025  
Closing Date: 06/22/2025