Academic Coordinator

Department: Animal Biosciences
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from July 25, 2025 to August 31, 2026 
Temporary Absence of the Regular Incumbent 

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

General Purpose

The Department of Animal Biosciences is an academic unit within the Ontario Agricultural College – located in the Animal Science and Nutrition building on campus. There are 25 faculty, 15 staff, 40 Post-doctoral Scholars and Research Assistants/Associates/Technicians, 160 graduate students, over 1200 undergraduate students and, about 50-80 contractual, seasonal, students and visitors throughout the year.

Duties and Responsibilities

Reporting to the Administrative Officer, the Academic Coordinator (AC) has a wide range of responsibilities, with a focus on providing professional/academic guidance to course-based Masters students and support for the administration of the program. This includes program application queries, admission requirements, academic policy, processes, student onboarding, and student support throughout their degree. The AC will also manage all aspects of communication between industry organizations and the Department, and will also facilitate placement of Practicum students in these organizations.

Other duties will include serving on academic program committees, organizing meetings for admission reviews, assisting with admissions, changes or updates to programs. The incumbent will also be responsible for maintaining accurate records and statistics related to the program.

In addition, together with the Lab Coordinators, the AC will be responsible for the shared coordination and management of the laboratory section of all large courses ANSC*xxxx; BIOL*xxxx; AGR*xxxx, etc. The AC will also provide administrative support for all ANSC course and exam scheduling, in collaboration with Scheduling.

The AC will also oversee proper care of ABSc research and teaching animals housed in Building 70 (ANNU) Animal Wing, Barn 37, and Equine Sports Medicine and Reproduction Centre (ESMRC), with the support of part-time Animal Care staff.

Requirements

• Undergraduate Degree
• Up to 24 months relevant work experience, preferably related to animal agriculture, program management, recruitment & marketing.
• Experience working in an academic department with understanding of the graduate programs, policies and procedures.
• Demonstrated teaching record at the post-secondary level, preferably in experiential learning, including curriculum development, partner development, and student success strategy.
• Strong organizational and analytical skills with a high degree of accuracy and attention to detail along with problem solving and decision making capabilities.
• Excellent interpersonal and communication skills required for marketing, public speaking, business development and public relations; ability to effectively deal with student situations.
• Ability to think strategically and create effective business plans that align with the department’s targets and goals.
• Demonstrated strong knowledge of relevant job markets for students in Animal Biosciences, and the ability to work well with diverse group of clients.
• Knowledge of CCAC Animal care and use guidelines and animal husbandry practice is essential; familiarity with animal housing areas, equipment and SOPs; animal user training.
• Proficiency using desktop software, including, Word, Outlook, Excel, Windows, and systems such as Colleague, Webadvisor, Access, WebNow; classroom and online technology Zoom, Teams and AV systems.
• The ability to multitask and work with frequent interruptions, along with customer service skills for working with students, faculty and clients.

Employee Type: Cover 
Position Number: 10108151 
Classification: USW, Local 4120 Salary:   
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: June 25, 2025  
Closing Date: July 2, 2025